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1 of 1- Klodder
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How to make sure the letter is not written too harshly?
I recently faced the task of writing a rejection letter to a potential partner. The point is that our company is not ready to develop cooperation in this direction yet, but we would like to leave the door open for future opportunities. I tried to soften the wording, but I am afraid that the resulting text sounds too dry and may cause a negative reaction. What to do in such a situation?
- Amirik
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Re: How to make sure the letter is not written too harshly?
There have been several cases in my practice when I had to write such letters. It is important to remember that the main emphasis should be on respecting and understanding the position of the other party. Try to use such expressions as “we appreciate your attention”.
- Terpik
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Re: How to make sure the letter is not written too harshly?
Maybe in addition to refusal in the letter you can immediately offer to discuss other options of cooperation or point out that now is not the right time, but later the situation will change? Additionally, I recommend paying attention to the tone of the letter. Sometimes even small changes in wording can greatly affect the perception of the text. If you want to make sure that everything sounds correct, try checking your email with AI tone checker: .